Invitation to Tender (Gateway Firewalls)

01 June 2021

Special Bidding Committee:
Tender Name:
Gateway Firewalls
Tender No.: (02/2021)
It includes:
First: Introduction
Second: Terms of Reference and Special Conditions
●    Good execution Guarantee Form
●    Bid schedule template 
●    Bid entry Guarantee Form
●    Personal pledge model
●     Annex No. (1) Technical Specifications

First: Introduction

The Independent Election Commission seeks to purchase the Gateway Firewall service following the attached special and general specifications and conditions.
Given your experience in this field and the fact that the Committee uses the method of announcing biddings in the daily newspapers to solicit bids from companies specialized in this field to compete for the implementation of works, the Commission invites you, and if you wish to carry out the required work specified in the attached terms of reference, to kindly submit your Technical and Financial Bid no later than two o’clock in the afternoon on Thursday, 28/06/2021.

Second: Special Conditions

In addition to complying with the general requirements set out in the Supply and Works Regulations of the Independent Election Commission No. (41) of 2012 in force, and its amendments and the instructions issued under the Supplies Regulations No. (32) of 1993 and No. (1) of 2008, the following are required to submit the invitation to tender/Request for Proposal:

1.    The company must be registered with the Ministry of Industry and Trade, and have a valid trade license that authorizes it to work in the required field.
2.    The company shall be an agent of the parent company (for the submitted product).

Required Documents

3.    The submitted Bid must include the following documents:
a.    A brief description showing information on the company/office, including the year of establishment, number of employees, fields of work, the range of services it provides, and experience.
b.    A list of the parties with whom similar works have previously been conducted.
c.    Submission of (certificates of experience in the same field) in the required materials following the specifications set out in the Invitation to Tender
d.    Financial Bid (The price of product and service shall be provided for (1-3 years))
4.    The Commission may disqualify any Bid that does not include all the documents specified in clause (2) above.

Bid Submission:

5.    The tenderer shall submit the financial Bid as follows:
● A comprehensive financial Bid (for product and service pricing from 1-3 years). The Commission has the right to choose the number of years it needs.
● A technical Bid containing all the specifications required in the invitation to Tender and Annex No. (1).
6.    The required documents shall be placed in a sealed envelope marked by writing the name of the invitation to tender and its number.
7.    Bids shall be submitted in two copies (original and copy).
8.    Deadline for the purchase of the tender copy at 2:00 p.m. on Tuesday (08/06/2021).
9.    The envelope shall be placed in the tender box located in the Procurement and Supply department of the Commission no later than 2 p.m. on Wednesday, 09/06/2021, at the following address: 

Independent Election Commission
Tla' Al-Ali area / Ismail Hijazi Street
Next to the Court of Audit
P.O. Box (375) / (11953) Amman
 Jordan
Phone: (962 6 5501111) - Extension Number (5504935) Head of the Procurement and Supply Department or at the extrusion number (5504934)
Fax: (962 6 5504660)
www.iec.jo

10.    Bids will be opened at 2:15 pm on Wednesday, 09/06/2021.

Cancellation or Disqualification:

11.    The Commission shall have the right to cancel, defer or reintroduce the entire works or any part thereof without giving reasons or explaining or interpreting the decision. The applicant shall waive the right to claim compensation for any loss, material, or moral damage caused to them as a result.
12.    The Commission shall have the right to disqualify any Bid without the right of Bidders to revert with any material or moral losses or any damage resulting from the submission or exclusion of the Bid, and that for the following cases:
● The Bid’s failure to include all the documents required under Clause (2) of the Special Conditions.
● The Bidder’s failure to comply with the Bid Submission process specified in clauses (4,5) of the Special Conditions.

Prices and Payment Methods:

13.    Prices shall be presented in Jordanian Dinars, inclusive of all taxes, fees, government returns, general sales tax, and any other additional fees.
14.    Payments are as follows:
100% after final delivery.

Bid Evaluation

15.    Bids submitted for works implementation shall be evaluated based on a technical equation, and following the weighting criteria set out in clause (16) (technical and financial), being that the nature of the works required depends primarily on the efficiency and effectiveness in the field of required supplies...
16.    Weights adopted for the basic evaluation criteria are:
● Evaluation of Technical Bids (Technical) (70%)
● Evaluation of Financial Bids (Financial) (30%)
17.    The Tender Committee will open the applicants’ bids after the expiration of the deadline for submission and signing of Bids. 
18.    Technical Bids are evaluated using the following differentiation criteria and weights:

(1) Size and potential of the company (5%)
The number of years of establishment, number of employees, proliferation of company or enterprise (locally, regionally, globally), areas of operation of the company, and the variety of services it provides.

(2) Previous experience in carrying out similar works (5%):
Appropriateness of previous experiences in carrying out similar works, preference will be given to those who have previous experience in this field.

(3) Lead time for supply: (10%)
The highest mark will be given for the minimum supply period, provided that the supply period in all cases does not exceed (7) days.

(4) Quality of the required products and services provided: (30%)
The evaluation will be based on the quality of the materials provided, their conformity with the required specifications, and their ability to meet the needs of the Commission (the judgment is due to a specialized technical committee formed by the Commission)

19.    . The second party is obligated to pay all government taxes, fees, and revenues arising from each invoice before its submission, including the general sales tax.
20.    The Bids shall be accompanied by a security deposit for entry into Bid in the form of a bond or a certified check in the name of the Secretary-General of the Independent Election Commission issued by a local bank at a rate of no less than (3%) of the total offer value and according to the attached form, and any offer that is not supported by the required insurance will not be considered.
21.    The contractor is obligated to provide a performance guarantee of (10%) of the value of the total works assigned to him, to be valid throughout the contract period.
22.    The company should not have had performance guarantees for prior contracts assigned to them confiscated or ceased by any government agency, and the company should not be on the list of companies blacklisted from dealing with government agencies. The applicant should disclose any previous issues of the sort, under the strictest of terms.
23.    The Bidder is obligated to submit, within his offer, the required experience certificates duly certified by the parties he worked for, and clearance from social security and income tax, as well as a registration certificate for the general sales tax.
24.    The Bidder must submit certificates of good execution from the departments he worked for showing how the performance was to be attached to the experience certificates and contracts he obtained.
25.    The company must indicate its permanent address (website/mailbox, telephone, fax, and e-mail if any) and the name of the person authorized to manage.
26.    The company must enclose in the offer all documents and authenticity certificates mentioned in the above items, and this is considered an integral part of the offer.
27.    Delivery time: Not to exceed (7) working days.
28.    Technical support throughout the service provision period shall be in the form as follows:
● Technical support is generally (24/7) from the vendor and partner.
● The response shall be within (hour) in emergencies.
● The response shall be within (4) hours, in normal cases.