Invitation to tender to increase the storage capacity and memory in the main servers
July 05, 2021
Procurement Committee:
Tender Name:
Increase of storage capacity and memory in main servers.
Tender No.: (04/2021)
It includes:
First: Introduction
Second: Terms of Reference and Special Conditions
● Good execution Guarantee form
● Bid schedule template
● Bid Entry Guarantee form
● Personal pledge form
● Required Works and Specifications Annex No. 1
First: Introduction
The Independent Election Commission seeks to purchase, supply, install and operate storage and memory devices to increase the storage and memory capacity of the main servers following the attached special and general specifications and conditions.
Given your experience in this field, the Commission invites you, and if you wish to carry out the required work specified in the attached terms of reference, to kindly submit your Technical and Financial Bid no later than two o’clock in the afternoon on Thursday, 15/07/2021.
Second: Special Conditions
In addition to complying with the general requirements set out in the Supply and Works Regulations of the Independent Election Commission No. (41) of 2012 in force, and its amendments and the instructions issued under the Supplies Regulations No. (32) of 1993 and No. (1) of 2008, the following are required to submit the invitation to tender:
1. The company must be registered with the Ministry of Industry and Trade, and have a valid trade license that authorizes it to work in the required field.
Required Documents
2. The submitted Bid must include the following documents:
a. A brief description showing information on the company, including the year of establishment, number of employees, fields of work, the range of services it provides, and experience in carrying out works similar to changing the batteries of power-saving devices.
b. A list of the parties with whom similar works have previously been conducted.
c. Financial Bid
3. The Commission has the right not to consider any bid that does not include all the documents specified in Clause (2) above.
Bid Submission:
4. The tenderer shall submit the financial Bid as follows:
(A comprehensive financial Bid for all tender terms)
5. The required documents shall be placed in a sealed envelope marked by writing the name of the invitation to tender and its number.
6. Bids shall be submitted in two copies (original and copy).
7. Deadline for the purchase of the tender copy at 3:30 p.m. on Wednesday (14/07/2021).
8. The envelope shall be placed in the tender box located in the Procurement and Supply department of the Commission no later than 2 p.m. on Thursday, 15/07/2021, at the following address:
Independent Election Commission
Tla' Al-Ali area / Ismail Hijazi Street
Next to the Court of Audit
P.O. Box (375) / (11953) Amman
Jordan
Phone: (962 6 5501111) - Extension Number (5504935) Head of the Procurement and Supply Department or at the extrusion number (5504934)
Fax: (962 6 5504660)
www.iec.jo
9. Bids will be opened at 2:15 pm on Thursday, 07/15/2021.
Bid Evaluation
10. Bids submitted for works implementation shall be evaluated based on a technical equation, and following the weighting criteria set out in clause (8) (technical and financial), being that the nature of the works required depends primarily on the efficiency and effectiveness In the field of required supplies.
11. The weights adopted for the basic evaluation criteria are:
● Evaluation of Technical Bids (Technical) (70%)
● Evaluation of Financial Bids (Financial) (30%)
12. The Tender Committee will open the applicants’ bids after the expiration of the deadline for submission and signing of Bids.
13. Technical proposals are evaluated using the following differentiation criteria and weights:
● The Company’s ability to provide the required supplies
(A-1) Size and potential of the company (5%)
The number of years of establishment, number of employees, proliferation of company or enterprise (locally, regionally, globally), areas of operation of the company, and the variety of services it provides.
(A-2) Previous experience in carrying out similar works (5%):
Appropriateness of previous experiences in carrying out similar works, preference will be given to those who have previous experience in this field.
(A-3) Date of manufacture of the memory card and the hard disk: (5%)
The latest manufactured product is taken into account.
(A-4) Shortest period for dismantling, supplying, and assembling (15%)
Provided that it does not exceed (10) days and that the highest mark is given for the period less than (10).
(A-5) Manufacturer's Warranty and After-Sales Warranty (15%)
Taking into account the years of warranty for the product and after-sales service, the owner of the highest warranty gets the highest mark.
Shall comply with the technical specifications contained in Annex No. (1) and the quality of the submitted works (30%)
Will be judged by reviewing the specifications and types submitted to the Commission by specialized technicians in the field, and the Commission has the right to reject any (product submitted in the offer) that does not comply with the laws, regulations, instructions, and agreements in force.
14. Results will be given for the technical evaluation, and the Commission has the right to reject Bids with a result below the minimum approved for success (50/70)
15. Financial Bids will be evaluated using the following formula:
{Financial Bid Evaluation = 30 * (value of lowest qualifying price/asking price)}
16. Submitted Bids will be sorted based on the results of the overall evaluation resulting from the accumulation of the results of both the Technical and Financial evaluation of each Bid.
Cancellation or Disqualification:
17. The Commission shall have the right to cancel, defer or reintroduce the entire works or any part thereof without giving reasons or explaining or interpreting the decision. The applicant shall waive the right to claim compensation for any loss, material, or moral damage caused to them as a result.
18. The Commission shall have the right to disqualify any Bid without the right of Bidders to revert with any material or moral losses or any damage resulting from the submission or exclusion of the Bid, and that for the following cases:
● The Bid’s failure to include all the documents required under Clause (2) of the Special Conditions.
● The Bidder’s failure to comply with the Bid Submission process specified in clauses (4,5) of the special conditions.
